 |
| |
The Dynamic Staffing - Shift
Scheduling (DS3) module from IntelliTime Systems Corporation
provides a powerful shift scheduling and staffing tool especially
well suited for 24 x 7 operations such as Public Safety, Corrections,
Hospitals and Educational institutions. This module is tightly
integrated with the IntelliTime Enterprise Timekeeping solution
so clients can manage schedules and time and attendance with
only a fraction of the typical effort required when using separate
proprietary scheduling and time and attendance programs.
The benefits of an integrated solution include:
Comprehensive Interfaces to Payroll
and HR - Because employee data and leave balances are imported
from the client's HR and Payroll database only one time - this
information is available to both time and attendance and the
DS3 scheduling module without duplicate effort. Shift statuses
from the DS3 module like Regular or Overtime translate into
payroll variation codes on the timecard in real time. Issues
like the timecard not matching the schedule or late overtime
not making the timecard are eliminated.
|
|
 |
| |
Overtime, Holiday,
Job Cost Accounting Reporting Rules - The rules are configured
for various labor agreements as well as State, Federal and Local
work rules. Once configured, the rules are applied to both the
schedule and the timecard. Schedulers can easily see the cost
of staffing shifts because overtime, shift premiums, working
out of class and job rates are understood by both of these integrated
modules.
Integrated Leave Approval and Shift
Swap Form - The approval of leave or shift swaps using our Web
based Leave Request form provides Supervisors with the ability
to check for available leave balances and the affect on staffing
levels if this leave is approved before approval is granted.
Fully Web Based Interface - IntelliTime
is one of the only enterprise time and attendance solutions
with a fully Web based interface so there is no software to
install or maintain on the workstations. Employees can access
the timekeeping or scheduling interface from anywhere on your
network using a Web browser.
Scheduling Interface
 |
|
Shift Templates
Flexible Shift templates can be defined for any work period
like a day, week or seven week rotating schedule. The
staffing requirements for each shift, platoon, watch or
work location are broken down by user defined jobs, rank
or position. The staffing requirements are defined as
a range of staffing levels and the DS3 module will highlight
for the scheduler when staffing levels are not maintained
and provide powerful hiring assistance with flexible hiring
rules. |
| |
|
|
 |
|
Schedule Grid View
The Schedule Grid View provides a graphical depiction
of the schedule including the employees listed down the
left side and their assigned rank or job. A colored bar
representing their assigned shift is listed under each
day and provides a visual cue as to the coverage for a
particular day. Controls at the top of the screen allow
the scheduler to view the schedule for any date range.
Filters also provide the ability to view only a single
shift, platoon or location. At the bottom of the screen,
unfilled shifts are highlighted in light green in this
example which indicates the understaffed shifts that fall
below the minimum staffing level for a specific job listed
on the associated Shift Template. The Job Metrics section
at the bottom provides a numerical summary of the assigned
staff versus the Schedule Template. Short staffed positions
are listed in red to highlight the individual jobs or
ranks that are understaffed on the schedule for a particular
day. The scheduler would use our "Fix Scheduled Shifts"
interface described below to hire for these understaffed
positions. |
| |
|
|
 |
|
Daily Roster View
When working with a single day, the Daily Roster View
is a popular feature. This shows an up to the minute view
of staffing for all shifts for the day. Schedulers can
make any adjustments to the roster that are required including
breaking shifts between locations to fill vacancies, assigning
users to new jobs like to fill a Captain's slot at another
location due to training and placing users on Leave. Users
can view the roster for a day when planning leave and
supervisors can view the roster before approving leave.
An easy to view summary of unfilled shifts and jobs are
shown at the bottom of the Daily Roster along with a summary
of the metrics for this roster. |
| |
|
|
 |
|
Hiring Rules and Fixing the Schedule
It has been said before that scheduling the 24x7 organization
would be easy -- if everyone just worked the assigned
schedule. In the real world, training, vacations, family
emergencies, court appearances and turnover are only a
few of the things that keep users from their scheduled
shift and post. The IntelliTime Problem Shift Resolution
Wizard, is a powerful tool to assist the scheduler in
fixing the understaffed shifts. To the left of the interface
is a list of problem shifts in descending date order with
the nearest shifts at the top. When a shift is selected,
the Wizard will display the shift details to the right
along with the available staff that can be hired for this
shift below. A configurable summary will display dynamic
metrics like the total amount of hours this employee will
have, or total amount of overtime worked in a year if
hired for this shift. Above the employee list is a "pick-list"
that provides access to hiring lists such as forced overtime
lists, or special event and overtime sign up lists. |
| |
|
|
 |
|
Employee Monthly Calendar View
As a Web based Enterprise Time and Attendance solution
developer, we have not forgotten the employees. Our easy
to use employee calendar view offers a simple interface
where the employees can see their scheduled shifts and
assigned jobs and locations in real time. With a few clicks
of the mouse the employee can request a shift swap with
qualified employees, sign up for overtime hiring lists
or special event overtime. One or more days can be checked
and then the "Leave Request" button at the bottom will
generate a request to their supervisor. Users can print
their schedule and also view the roster as a read only
page. |
|
|
|
