As specialists in Public Sector timekeeping, IntelliTime knows that many government organizations don’t have the luxury of having every employee work from a central office location. Governments—and their employees—tend to be widely dispersed, which can create problems when it comes to tracking time accurately and with the correct cost accounting information. With this in mind, we created a selection of mobile apps to meet the needs of government organizations whose employees do their work in the field.
Smart Mobile Timekeeping
The advent of smartphones has transformed the way we conduct business, helping organizations work smarter and faster than ever before, and IntelliTime is proud to leverage this technology to provide even more flexible, accurate timekeeping solutions. The IntelliTime Smart Punch application, included with every VTI user license at no additional cost, allows employees with smartphones and other mobile devices to connect to their IntelliTime system on the go with unprecedented activity-based cost accounting tracking.
Users can log in to the application from their tablet, iPhone or Android device. The IntelliTime SmartPunch application is built using industry-leading HTML 5 for future sustainability. From the app, users can select the Job, Project, etc. that they are working and punch in or out with a single button press. Punches transfer immediately over the Internet through our secure SmartPunch Connect Web Service, then they are processed and saved to the timecard in seconds. If Location Services are enabled on the device, the user’s location at the time of the punch is recorded and visible on a map within the IntelliTime application.
SmartPunch is ideal for Field Staff, Mobile Home Healthcare Workers that start their shift from home, Restaurant Inspectors, Groundskeepers, Public Safety Staff Working Special Events, and other employees working remotely or in the field.
Mobile Crew Sheet
Most Public Sector organizations have departments that manage infrastructure or deliver utilities to their customers. These departments have unique data collection challenges when it comes to tracking labor, equipment and materials used by a mobile workforce working on hundreds of work orders, projects and activities in many locations. For many organizations this is a largely paper-based process, and it comes with all of the associated risks and challenges.
IntelliTime has leveraged the availability of new, low-cost tablet computers and a user-friendly interface to create the Mobile Crew Sheet. This application is seamlessly integrated into your IntelliTime solution and can be interfaced with one or more Service Request, Work Order Management or Asset Tracking applications. As your planners review assignments or work orders, they can be easily assigned to the appropriate crew in IntelliTime. Crew leaders can log the labor hours, equipment usage and materials consumed on each project throughout the day. As the day’s work on each project is completed, the foreman can approve the Crew Sheet and the data is saved in IntelliTime, which automatically updates each user’s timecard. Even complex activities such as working multiple jobs with different pay rates or tracking pay premiums, such as elevated pay premiums, are easily handled in IntelliTime.
Labor Hours and Cost Accounting Coding can be sent to the organization’s Enterprise Resource Planning system for payroll processing and activity-based cost accounting reporting, and labor, equipment and materials charges are also interfaced to the work order or asset tracking application to keep all of the applications in sync. IntelliTime is a Cityworks Partner.